ITEM 4 : JOB TASK ANALYSIS

 Job Task Analysis

Hello,

For today’s topic, I am going to share with you how I analyze all my tasks.

MY JOB TASK ANALYSIS

IMPORTANCE SCALE	FREQUENCY SCALE
0 – Not performed	0 – Not performed
1 – Not important	1 – Every few months to yearly
2 – Somewhat important	2 – Every few weeks to monthly
3 – Important	3 – Every few days to weekly
4 – Very important	4 – Every few hours to daily
5 – Extremely important	5 – Hourly to many times each hour

Table 1 : Screenshot of my Job Task Analysis

 

Managing Multiple Tasks

By analyzing our job task just like what I show you guys on above table, we can manage multiple tasks at a time. It is true that sometimes, multiple projects at one time give our trouble to manage your schedule or time.

Most of us think that it is easier to finish one work at a time as it is what we had been doing before. But in college life, we need to discipline ourselves to finish all the assignments or tasks on time by multitasking.

How to Manage Multiple Tasks

Make a Plan

Make our plan by creating project sheet. Write down all the details such as date we need to submit the assignment, date we start doing the project and all.

Table 2 : Example of Project Sheet

Set Priorities

Sometimes it is smart to sacrifice one project to do well on another. It is shocking, but still it is true. For example, if we need to sit for an exam and also a quiz on the same day. The exam gives us 40% of course grade while the quiz only gives us 5% of course grade. Here, we need to set priority on the examination first as it gives us more marks than the quiz.

So, focus to study more on the exam and study less for the quiz or not study at all. This is how we should set our priorities.

Develop a System

A system for our study helps us to get things and projects done in an excellent way. We can colour code every course or subject that we take with different colour.

An example, colour code for English Language Course is pink. So, we might use pink highlighter pen on the notes, pink file to separate the papers or notes from the other course and even write our commitment calendar using a pink inked pen for English Language Course.

Monitor Our Progress

It is good when we already know to make a plan and develop the system for our study but that does not mean that we can keep being motivated all the time because we somehow might feel down or stressed to get all the assignment done.

When we already have the system and already analyzed our task, make a “To-Do List” to make sure that your tasks are in progress day by day

By having a careful monitoring, we can manage multiple task for each day and achieve all of our goals.

It seems like that is all from me for today. Thank you for reading and goodbye! 

p/s: All of the information above are based on my study skill textbook provided by my lecturer for study skill (UED102) course. All of the images or pictures are just my creativity. I do not own any of them.